New Gmail And Outlook Security Features Will Appeal To Lawyers

According to the 2017 ABA Legal Technological innovation Survey Report, in the past year, 92 % of legal professionals despatched confidential or privileged communications and paperwork to consumers by using e-mail, and the regular attorney emailed 223 confidential or privileged communications and paperwork to consumers.

That’s a great deal of legal professionals utilizing unencrypted e-mail with consumers!

This reliance on unencrypted e-mail for client communications is arguably problematic in light the ABA’s modern ethics Impression 477, which encourages legal professionals to prevent unsecure e-mail when sending specific styles of confidential client info and indicates that legal professionals take into account utilizing encrypted solutions of conversation as an alternative, this sort of as protected web-primarily based client portals or encrypted e-mail.

In an previously column, I lined a assortment of encrypted conversation solutions obtainable to legal professionals seeking to prevent unencrypted e-mail when sending confidential info on the internet. The very good information is that since then, some of the much more popular e-mail platforms have been, or will shortly be, up-to-date to incorporate protection options that will appeal to legal professionals. These new options are definitely a stage towards much more protected client communications, but do not fully address this trouble for legal professionals.

To start with, there are the modern reports that Gmail’s forthcoming new redesign will incorporate a “confidential manner.” The update is envisioned to roll out in a number of weeks and will incorporate a selection of options that will give legal professionals who use Gmail much more command over the emails they mail, along with some new protection options.

For starters, “confidential mode” will permit the sender of an e-mail to produce a passcode produced by using SMS to shield the e-mail. The sender will also be able to set an expiration date on despatched emails. Other options that will be obtainable are made to give the sender much more command over what the recipient can do with a distinct e-mail, this sort of as preventing the potential to ahead emails. Senders will also be able to area limitations on the recipient’s potential to copy, obtain, or print emails. These updates are envisioned to be produced in early Could, pursuing Google’s I/O Developer Conference on Could 8th.

Attorneys who use Outlook.com for e-mail will also have new protection options obtainable to them in the really near long term (and some may perhaps currently have entry). One particular beneficial update will permit Office environment 365 subscribers to encrypt unique emails. Interestingly, Outlook will also prompt you to ceratain encrypt emails that include specific styles of sensitive info, this sort of as social protection quantities.

Dependent on how this attribute is effective, some legal professionals may perhaps be concerned about confidentiality challenges since Outlook will be “reading” your emails in purchase to provide that protection prompt. Nevertheless, I would argue that this attribute most likely passes moral muster since it’s no unique than the way that the cost-free edition of Gmail scans emails in purchase to provide related advertisements, a functionality that has withstood moral scrutiny in the past.

A different new attribute that will fascination legal professionals is the potential to share password one-way links that will permit consumers, co-counsel, and many others to entry sensitive paperwork stored in OneDrive. And previous, but not minimum, like Gmail consumers, those people sending emails by using Outlook.com will be able to prevent e-mail recipients from forwarding or copying emails despatched to them.

Of class, one drawback to a lot of of the new protection options that will shortly roll out to Outlook.com and Gmail consumers is that they will want to be applied to every e-mail or file on a case-by-case foundation. Unquestionably the updates are an improvement and provide solutions for legal professionals who use those people e-mail platforms seeking to securely connect and share confidential info. But for legal professionals seeking a streamlined, protected conversation system that is automatically applied to all interactions, somewhat than on a case-by-case foundation, client portals keep on being the greatest alternative.


Niki Black Nicole Black is a Rochester, New York attorney and the Legal Technological innovation Evangelist at MyCase, web-primarily based legislation follow administration computer software. She’s been blogging since 2005, has prepared a weekly column for the Day by day History since 2007, is the creator of Cloud Computing for Attorneys, co-authors Social Media for Attorneys: the Future Frontier, and co-authors Criminal Regulation in New York. She’s simply distracted by the probable of brilliant and shiny tech gizmos, along with very good foods and wine. You can abide by her on Twitter @nikiblack and she can be attained at niki.black@mycase.com.

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